In a special called meeting of the Brownfield City Council, guidelines were adopted to facilitate the management of the new sports complex. City Manager Jeff Davis stated, “We have already had lots of calls from people who are wanting to rent the complex out for tournaments. So, we need to get guidelines in place so we can give them an answer.”
A Brownfield Sports Complex Committee had been established in the summer to draft the possible rules and guidelines presented to the Council. Councilman Tom Hesse was Chairman of this committee. Hesse stated, “This was a very good group to work with and I felt we all worked together well. We think we have established a good set of guidelines. Some may need to be changed later as we get into it and see changes that may need to be made, but this is a good plan right now.”
The City Council voted to allow local league play at no cost this year as a trial year. Outside tournaments will be charged a flat rate, with a different rate for out of county residents. A contract will be required for use of the facility and must be submitted to the City a minimum of 48 hours prior to the event. The Council will make the decisions on renting the facility out and to whom. A refundable deposit will be required, as well. Davis stated, “We checked rates on the area and we feel like we have established competitive rates. With all the calls we have had, I feel like this should all be really good for the City.
The City will be selling advertising or support banners for the scoreboards and fencing on the fields. Advertising can be purchased through the City Hall. Prices will range from $400 – $2,000.
There was some discussion about league usage on the fields. The Terry County Youth Sports Board has recently been organized to oversee Cal Ripken and Babe Ruth baseball and softball for residents of Terry County. Signups will begin soon for these leagues. A question was raised about whether or not another league could form and also use the fields. TCYS Board President Eric Martinez told the Council in his opinion, if another league was formed within the County, each league would just have to work together on scheduling, but that could certainly be done. The Council agreed that this should be no problem. Martinez stated, “In years past, no other league has ever popped up requesting to use the fields, but if this does happen for some reason, we would just all have to work together on scheduling. This would not present an unworkable problem.”
A full copy of the Brownfield Sports Complex Rules and Regulations will be available upon request at City Hall.
In other special business, the Council approved the Ordinance of the City of Brownfield dealing with a Drought Contingency Plan for the City. This plan had been submitted previously to the Texas Water Development Board but the Board would not accept it without the Council passing the Ordinance with signatures adopting the Drought Contingency Plan. This plan is valid for five years. The Council also adopted a Water Conservation Plan for the same reasons. The Water Conservation Plan is also good for five years. The City Manager will have the authority to begin and end the plans, as weather and situations dictate. Copies of these plans are available at City Hall upon request.
Having no further business, the Special Meeting was adjourned.