The Brownfield City Council met Thursday morning July 1, 2021 in regular scheduled meeting to consider and discuss a few things on the agenda. After the invocation, pledges, and approving the minutes from last meeting the Council went into their agenda items. First was to hear public comments on any agenda item, which there were no public comments.
Mayor Tom Hesse moved Item 4 before Item 3, which was to consider Resolution No. 20210701 to amend the 2020-2021 fiscal budget due to spending money for unforeseen circumstances. According to the City of Brownfield charter, the city must have a balanced budget at the end of the fiscal year. The resolution allows the City Manager Jeff Davis to make the necessary changes to the 2020-2021 fiscal budget for municipal purposes.
The repairs and capital purchases and expenditures was $191,955.37. The Council was given an itemized list of those expenditures. The first three items were already earmarked from the previous 2019-2020 fiscal budget. The first on the list was $25,198 to Ray Associates who did the compensation study. Next was $7,020 for boring for electric light pole for the downtown revitalization project. There was $7,734.69 spent on the November 2020 Election. Municipal elections were moved from May of 2020 to November 2020 due to the coronavirus.
The next two capital purchases were re-closers for two electrical substations. One at the Lanny Street Substation was $23,930 and the other which was placed at the D Street & Stewart Street cost was $24,757.50. The next item was to replace a “quick valve” at Old Lamesa Rd and Bell Street. Vexus had a contractor digging and hit the valve. Since the city could not mark the valve from at least three feet from the digging, the city ended up responsible for the damage. The ISF building on TX HWY 137 had to have the windows repaired from the wind storm that took place in July 2020. It was $5,786.90. The largest capital expense was for the interior coating of the south water tower. This tower was inspected prior to the wind storm in July 2020 and of course Winter Storm Uri. According to Water/Wastewater Superintendent James Nix, both weather events were the cause of the tower to become damaged. This was cost of $79,549.00. Davis stated that the city has the funds to replace for the repairs and capital expenses.
Moving on in the meeting, Mayor Hesse went back to Item 3 which was to hear and consider the 2019-2020 annual financial report from Bennett, Bennett, & Trice (BB&T). BB&T had previoulsy purchased Eddie Holloway accounting firm. Holloway had been tasked to do the annual outside independent audit for the City of Brownfield. The audit is to be done within 180 days of fiscal budget ending which in this case was September 30, 2020. However due to BB&T purchasing, and COVID-19 issues, BB&T was not able to finish the audit until recently. Kelly Horney a representative of BB&T was on hand to tell the Council their opinion of the audit.
Horney stated, “We are happy to announce we are expressing an un-modified opinion on the financial statements… which is a good opinion.” Davis told the Council that he had looked it over for the past week and their ending balance and the city’s balance on the books were the same. The audit was approved unanimously by the Council.
The next item of business was to hear and consider the quarterly update and report by the Director of Streets Javier Duran. Duran’s team has continued street maintenance and is looking to continue the sealcoat project from 2020, which has been delayed due to COVID-19 and lack of materials. The street dept. has also also continued work on the caliche roads because of the moisture the city has received. Also according to Duran the alley clean up is in full swing as warmer weather has been around. Duran stated, “On a rough average the guys pick up about 18,000 pounds weekly by hand. This does not include the weight that is picked up with the loader. Despite the recent rains, the landfill has continued digging the existing area for the construction and demolition pit.” The Council approved the report.
The Council then approved Bolinger, Segars, Gilbert, & Moss, CPA (BSG&M)to conduct the next audit for the fiscal year ending September 30, 2021. The Council approved the engagement letter from BSG&M.
Item 8 was to consider the appointment of four alternate members to the City of Brownfield Zoning Board of Adjustments. Under Article 1.3 of the Zoning rules, the City Council may appoint four (4) alternate members of the board of adjustment who shall serve in the absence of one or more of the regular members when requested to do so by the mayor or city administrator, as the case may be, so that all cases to be heard by the board of adjustment will always be heard by a minimum number of four (4) members. The alternate members, when appointed, shall serve for the same period as the regular members, which is for a term of two years, and any vacancy shall be filled in the same manner and they shall be subject to removal the same as the regular members. The four alternates who have been contacted and accepted the alternate position are Myron Bovkoon, Gary Brashear, Brian Paiva, and Julian Silva Hernandez. The Council approved the four alternates.
The final item of business was to extend the Disaster Declaration Mayoral Oder due to the public health emergency to slow and prevent the spread of COVID-19 in the City of Brownfield. This order emulates Texas Governor Greg Abbotts current executive order. The Council approved the measure.
The meeting was adjourned. All Council members were present. The next meeting is slated for Thursday, July 15, 2021 at 7:30 a.m. in the Council Chamber at City Hall.