The Brownfield City Council met today in a rescheduled meeting with the approval of the contractor for the new ballparks at Coleman Park.
After the preliminary items in the agenda, the Council dug into item #5, which was to consider the sealed bid proposals for general construction of the upgrade and renovation project of the ballpark located at Coleman Park. Brent Clifford with Parkhill, Smith, & Cooper the architect and engineering firm who will ultimately oversee the project, discussed and showed how many construction companies offered a sealed bid.
There were five companies who had a competitive sealed bid. Collier Construction’s bid came to $5,670.00, Henthorn Commercial had a bid of $4,650.000, Lee Lewis Construction’s bid was $5,153,000.00, Sandia Construction came up with $5,493,708.00 bid, and Teinart Commercial had a bid of $4,740,000.00. The City of Brownfield set up a scoring committee to determine which construction company would be best to be awarded the contract. The Scoring Committee is represented by Councilmen Ray McFarland and Chuch Nave, Parks and Recreation Director Scott Jackson, citizen and Little League Representative John Fields, City Manager Eldon Jobe, Assistant City Manager Jeff Davis, and Parkhill, Smith & Cooper Inc. Brent Clifford.
The scoring formula to pick the right construction company involves three criteria with a total of 100 points. The cost of the project, if it is the lowest, it automatically gets a 70. Then the Construction Superintendent scores range from 1-15, and the third element is the grade of the subcontractors that will be used which also ranges 1-15. After deliberation with the Scoring Committee, they had decided to award the contract to Teinart Commercial. Even though Teinart did not have the lowest bid, their superintendent resume and the subcontractors were considered “exceptional”, which gave Teinart a 96.67 score out of 100.
After showing why the Scoring Committee chose Teinart, Clifford began to show the Council what could be shaved off of the bid to make it closer to what was originally budgeted, which was $3.9 million. There were a few things that the Council had agreed to take off the bid and pricing. Which Teinart was able to agree to several things that could be deducted. One of the biggest was the construction overage which PS&C had recommended around $180,00.00, in which Teinart estimated around $75,000, which saved $105,000.00. Other cosmetic type things were also shaved off bringing the total cost of the project $4,740,000 to $4,364,529 saving a little over $375,000.
Council then began to discuss the extra amount that exceeded the original $3.9 million. Councilman Leon Pope said that, “I think we need to look at it long term, I didn’t expect this to be this much higher than that right there, but, what’s the value to our kids, what the value to our community for the long term. Are we talking about what now, $4.36, I’m in favor of it.” Councilwoman Judy Besler also asked a question to City Manager Eldon Jobe, “Eldon, if we don’t release the funds from the ISF facility, are comfortable that we would have the funds to repay this?” Jobes answer was an immediate yes.
Councilwoman Mary Valdonado made the motion to grant Teinart the contract for the construction of the ballfields at Coleman Park, and Councilman Ray McFarland seconded the motion and the council was unanimous with the vote. TownTalk spoke briefly with Clifford of PS&C about the timeline of construction, and he said that once the contracts are signed with the different entities, they should begin in mid-March and should take over ten months to complete the job.