The Brownfield City Council met on Thursday April 15, 2021 in regular scheduled meeting and the last meeting before the Municipal Elections. The meeting consisted of five items of business. After the Mayor called the meeting to order, invocation, and pledges the Council went through items one and two which was to hear public comments on the agenda items, and there were none, also approved the minuted from the last meeting.
Item three was to hear and discuss the quarterly financial report on the Visitors Information Center (VIC), that is housed at the Brownfield Chamber of Commerce. The VIC is funded solely from Hotel Occupancy Taxes (HOT funds). The VIC receives $54,900 annually from HOT Funds and is disbursed quarterly at $13,725. During the 2nd quarter of the fiscal year 2020-2021 (Oct 2020-Sept 2021) the VIC received its income of $13,725. According to the Brownfield Chamber Director Lorena Valencia, who also heads the VIC showed the total expenses for the second quarter (Jan. 1, 2021 – March 31, 2021) to be $14,256.20 which was a loss of $531.20 for the second quarter. For the year-to-date expenses verses income the VIC has a net income of $894.32. The council approved the report.
Moving on to the next item of business the concil would hear and consider the monthly finance report. City Manger Jeff Davis asked the council in January 2021 if they would like to see the monthly finances for the City of Brownfield. The council gave permission to Davis to present a monthly finance report. The finance report is typically given at the first meeting of the month, however since April 1, 2021 fell on the first Thursday on the month, the report was not ready so council was presented the report during this meeting.
According to Davis, the Council approved a $20,650,272.00 budget for the 2020-2021 fiscal year. At the end of March 31, 2021 42.43% of the budget revenue has been received which is $8,762,543.77. Also 38.22% of the actual fiscal budget has been expended which totals to $7,893,028.08. Davis said, “We have six more months in our budget cycle. Our revenue is on target and our expenses are looking great especially being half way through this year’s budget cycle. The next item of business went along with monthly finance report. Davis showed the council where the city stood financially. At the beginning of March 2021 the city had $7,518,322.16 on hand and added $499,331.84 to end funds on hand at $8,017,645.55.